Bookkeeping administration for Housing Owners Community

We offer professional management and bookkeeping processing, housing and house owners evidence, year statement of services, technical house administration and lots of others. All services are based on individual requirements of our clients and our target is to save finance and time. Bookkeeping of Housing Owners Community follow not only bookkeeping rules but also the Public Notice no. 504/2002 Sb. and Czech accounting standards.

• Professional bookkeeping processing and payroll evidence based on valid legislation and regulations
• Processing of  account balance inventorying for the end of accounting period
• Processing of  year closing the books – a balance sheet, a profit and loss account, attachment for a final accounts, annex to final accounts
• Processing of income tax return
• Processing of annual economic result report
• Processing of a budget for the future period (a financial plan)
• Processing of a monthly/quarterly statement
• Acting with institutions (insurance companies, social security authority, revenue authority, etc.)
• Making and processing of statistical statements

• Detailed evidence of individual housing and non-residential units and owners
• Recording and checking of deposit payments  from individual owners
• Recording of over-payments and balance due from statements of individual owners
• Processing of annual tax reconciliation from services included setting new prepayments
• Processing of taxable income confirmation on base of participation in communal premises rent
• Monitoring prepayment due date, statements and preparing materials for dunning letters for non-payers  (reminding non-payers, basis for legal dispute)
• Sending statements, deposit regulations, email reminders
• Complete processing of SIPO administration
• Setting and processing monthly deposits for housing administration and services for individual owners according to legislation and internal regulations of a community

• Bank (preparation and processing of payments orders)
• Arranging of legal disputes
• Arranging of house insurance, processing insurance incidents
• Arranging and preparation of meetings (sending of invitations, location for meeting, etc.)
• Arranging of electronic vote summation in owners meeting
• Arranging of an audio-report from a meeting included its literal transcription
• Arranging of internet web-site creation and its management
• Training for members of committee or checking committee
• Communication with owners
• Attendance in committee meetings (monthly or more if necessary)
• Preparation of basis for repairs and putting out to tender according to scheduled repairs

• Drawing up a revision schedule of technical appliances
• Arranging of revisions and following its effective date, arranging repairs
• Doing a regular house check-up, basic repairs and maintenance of common areas (light bulb change, light sensor setting, closing door repair, bells repair, cleaning check, etc.)
• Eliminating accidents in common house area, common technology and electronics
• Check-up, analysis and contract assignment of services and media
• Arranging of media supplies  (electrics, gas, etc.)
• Reading from measuring instruments for accounting
• Arranging of emergency service, nonstop service for emergency announcement
• Arranging of disinfectant and rat control
• Takeover of documents of a property from a previous client or a caretaker

• time flexibility for meetings (in the evening)
• negotiating and handing over documents and attendance in community meetings
• information about news and problems in Housing Owners Community